When moving a folder the access rights are kept (and you do not get a warning of the possibleconsequences).
If you move a folder into another folder with other rights (for example if you wish to move a folder away from what your customer can reach, into your internal folder where they should not be able to reach it anymore), and you forget to change the access rights (which is easy to forget when moving) the folders can still be found and opened if they use search documents function (allthough not visible in the tree structure). If you then add other documents into that folder, they will be able to open also these. It creates a risky situation where you can make documents visible to your customers, allthough you did not mean to.
I suggest at least to add a warning when moving folders without "inherit from parent" checked. Maybe also to implement a warning system when groups or persons get access to folders that are below a parent folder that they cannot reach.
Interesting! We had a customer writing in with the opposite opinion a while ago:
http://ideas.projectplace.com/feedbacks/225488-copy-folde...
I agree that we could communicate better the difference between copy and cut.
When you copy a folder, a new folder is created that has a copy of the contents of the old one, The history and other attributes, like access rights, however, are the same as if you had created a new folder. They stay with the original.
When you cut and paste a folder, you just move it. All the history and access rights are still there.
So Ulrica, your problem could be solved by creating a copy of the folder (and then possibly deleting the original) in the new location.
Let us know what you think would be the best solution to this:)
The problem with this solution is you then loose all the meta data that was on the original document. I am guessing that the audit trail (History) is pretty important to keep.
Absolutely...and we can't keep the history when you copy...because then you would have multiple documents with the same history...which I guess wouldn't make much sense.
The possibility to get a report for how the access rights are set up for your members and folders was implemented 9th November 2010.
Anonymous
The possibility to get a report for how the access rights are set up for your members and folders was implemented 9th November 2010.